How does the consulting process work?

We schedule a 30-minute call where we analyze your project, provide a clear technical roadmap with estimated timelines, recommended stack, and next steps. No commitment required.

What results can I expect?

We deliver functional, tested software in production. Every project includes technical documentation, team training, and post-launch support. Our clients report an average 70% reduction in manual tasks.

How long does a typical project take?

It depends on scope, but a functional MVP can be ready in 6-8 weeks. More complex projects like full SaaS platforms take 3-5 months. We define concrete timelines during the consultation.

Why choose RoxiumLabs?

We're a software factory with a US LLC, offices in Argentina, and 15+ projects delivered across 6 countries. NASA Space Apps 2025 winners. We work with modern tech (Next.js, React Native, Node.js) and offer 24/7 post-launch support.

Case study

SaaS platform for accounting firms and admin operations teams

We centralized daily operations, document-driven billing, and task management in a multi-client system with granular permissions.

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Executive summary

SaaS operations platform for accounting firms and administrative teams.
Multi-client project model: each client is managed as a standalone workspace with team, permissions, and isolated data.
Combines daily operations (invoices, work catalog, tasks, cost centers) with central admin controls (users, roles, access).

Passwordless

Email OTP login + HttpOnly cookie session

RBAC

Global roles + resource-level authorization

Bulk Ops

Bulk invoice and catalog ingestion

Audit Trail

Full history of task-level changes

Implemented modules

Access and security

Passwordless login with email OTP.
HttpOnly cookie session with role-based control.
Global roles: ADMIN, MANAGER, ACCOUNTANT.
Resource-level authorization for projects, tasks, and invoices.
CORS strategy and isolated environments (development, staging, production).

Client/project management

Full CRUD for clients/projects in the admin panel.
Manager (lead) assignment per project.
Member onboarding/removal by email.
Detailed project view with summary, members, and operational modules.
Searchable and paginated listing.

Operational invoicing

Create, update, delete, and list invoices globally and per project.
Image/PDF attachments in private storage (Cloudflare R2).
Temporary signed URLs for secure attachment access.
Bulk upload: multiple files -> multiple invoices automatically.
Automatic invoice number extraction from PDFs.
Line/work item editing and multi cost-center assignment.

Work catalog

Hierarchical structure: category -> subcategory -> items.
Full admin CRUD.
Strict code validation across hierarchy levels.
Bulk item import from JSON with preview and error handling.
Read-only catalog for operational invoice loading.

Cost centers

Project-level CRUD with search, sorting, and pagination.
N:N association with invoices.
Integrity checks to enforce same-project relations.
Delete protection when a cost center is in use.

Project task management

Kanban board by status with drag-and-drop.
Automatic base status seeding on project creation.
Create, edit, reassign, and delete tasks.
Dates, estimates vs actual time, attachments, and detailed task views.
Auditable history for status, assignment, and key field changes.
Metrics dashboard: overdue, upcoming, aging, and top assignees.

Reminders and notifications

Project-level reminder settings (offsets, channels, recipients, timezone).
Task-level strategy: DEFAULT, CUSTOM, DISABLED.
Cron reminder jobs with email + in-app delivery and eventKey deduplication.
Notifications API: list, mark-as-read, and clear.

Frontend and UX

Two role-based experiences: /admin and /dashboard.
Frontend middleware with smart redirects and route protection.
Modern responsive UI (tables, dialogs, drawers, skeletons, toasts).
Maintainable architecture with domain-based hooks and services.

Product screenshots

Passwordless access

OTP sign-in flow with secure session handling.

Admin control center

Central operational overview with permission management.

Clients and projects

Multi-client management with search and structured views.

Users and roles

Role and membership assignment by project scope.

Project detail

Members, status, and operational context in one place.

Invoice detail drawer

Attachments, work items, and cost centers in a single flow.

Task board

Kanban execution with progress and accountability.

Business differentiators

Enterprise-grade security and granular authorization model.
End-to-end document workflow with secure uploads and PDF parsing.
Task module with real traceability (history and auditing).
Bulk operations to scale administrative throughput.
Extensible architecture: modular Express + Prisma backend and decoupled Next.js frontend.

Need something similar for your firm or team?

We design and implement internal operations platforms focused on productivity and real execution traceability for admin teams.

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Real software case studies

We showcase concrete implementations for e-commerce, accounting firms, and meetings management.

Screenshot of Gorras Rosario e-commerce case

Published case

Wholesale e-commerce

Custom platform for Gorras Rosario: large catalog, wholesale orders, and stock control in one flow.

View full case

Published case

Accounting firm

Published case: multi-client operations, secure invoice workflow, audited tasks, and automated reminders.

View full case

Case in progress

Meetings management

Case in progress about operational scheduling, team coordination, and internal/client meeting traceability.

View case preview